Personal Bar Links

When you log in you will notice that the blue bar at the top of each page changes, this is known as the Personal Bar. Several new options will appear, these options are described below.

Your user name (Member Page)

Every member has a home page created for them when their editor account is created. You can choose to describe yourself briefly on this page. Your username in the Personal Bar links to this page. All pages you create will have a link to this page in the footer. See example below:

Created by Tessa
Last modified 2006-09-07 09:11 AM

My Folder

This link takes you to your personal member area. From here you can create and manage your own items. As well as customise your member home page. Please note that SCIPS content is grouped in pre-created folders, which make finding documents easier. For example Subject documents should be created within the Subjects folder, not your member folder.

My Preferences

Here you can change your password, as well as update your email address and full name.

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Adding new content

Only authorised editors can add content to the SCIPS site. Once you have been issued with log on details and have signed into the editing area, you are ready to begin. Below you will find a series of links to the System Documentation of the SCIPS website. These links detail how to create a particular content type and the last link describes how to further categorise your content using metadata.

• Challenge Document
• Subject Document
• Resources Document
• Learning Activity Information
• Subject and Challenge Document
• Case Studies Document
• Key Skill Document
• Question
• Survey
• Metadata / Properties

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How to submit your document for approval

By default when new documents are created in an unpublished state. Visitors to the SCIPS website can only see published items. Once you have created a new item and you are happy with it, you will need to submit your item for approval before it can become visible to the public. You can do this in either of the following two ways.

1. Individual Items
   • Locate the document, either by viewing the site map or by searching for it.
   • Click on the name of the item you wish to have published, so that it can be seen by visitors to SCIPS.
   • Click on the State link
   • Select Submit
2. To publish multiple items
   • Locate the folder containing the items you wish to publish. This can be done by viewing the site map.
   • Click the contents tab
   • Check the box(es) next to the item(s) you wish to have published
   • Click on the Change State button
   • Scroll down to the Change State section
   • Select Submit
   • Click the Save button

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How to hide a published document

If you wish to make an item not visible to members of the public, you need to retract it. This is required once the item is in the Published state.

How to retract an item is described below:

1. Individual Items
   • Locate the document, either by viewing the site map or by searching for it.
   • Click on the item name you wish to retract
   • Click on the State link
   • Select Retract
2. How to retract more than one item
   • Locate the folder containing the items you wish to hide. This can be done by viewing the site map.
   • Click the contents tab
   • Check the box(es) next to the item(s) you wish to retract
   • Click on the Change State button
   • Scroll to the Change State section
   • Select Retract
   • Click the Save button

How to edit the details of an existing document

There will come a time when you wish to update an item that you have created.

1. Locate the document, either by viewing the site map or by searching for it.
2. Where the item's state is pending or published, firstly make the item editable.
3. Click on the name of the item you wish to amend
4. Click the Edit tab
5. Update the document as required
6. Click Save

How to delete a document

Be very careful when deleting items as it is not always possible to undo the deletion. When you are sure that you no longer wish to have the information stored on this website, follow the steps described below.

Please note that if you only wish to temporarily hide an item you can retract it, from the public domain, instead of permanently deleting it.

1. Locate the document, either by viewing the site map or by searching for it.
2. Click the contents tab
3. Check the box next to the name of the item you wish to permanently delete
4. Click the Delete button

If you accidentally delete an item contact the SCIPS team, as soon as possible. Where possible your item will be retrieved.

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